Acceptable use policy

Scope

This policy applies to all users of archively.ai, the Archively application, and any public portal built on Archively. Institutional administrators are responsible for ensuring their users understand and follow it.

Permitted use

• Cataloging, describing, preserving, and publishing archival material that you have the lawful right to process.
• Sharing published records with researchers, colleagues, and the public within the rights granted on each record.
• Running bulk imports, exports, and API calls within the reasonable rate limits documented for your agreement.

Prohibited content

• Material that is illegal in your jurisdiction or in the jurisdiction hosting the service.
• Content that infringes third-party intellectual property, privacy, or publicity rights without a valid basis.
• Content classified as CSAM, incitement to violence, or otherwise categorically unlawful under applicable law.
• Malware, exploit code, or content designed to compromise the service or other users.

Prohibited behaviour

• Attempting to access data belonging to other institutions.
• Bypassing rate limits, authentication, or authorization controls.
• Probing for vulnerabilities outside an authorized responsible-disclosure engagement.
• Mass-scraping the public portal beyond what is reasonable for scholarly or journalistic use.
• Using the AI features to generate content that misrepresents archival material or that deceives researchers.

AI-specific rules

• AI-generated drafts must be reviewed by a human before publishing whenever they affect fields that researchers rely on.
• Do not use the service to produce derivative content that is passed off as an original archival record.
• Do not attempt to extract training data from outputs or otherwise reverse-engineer underlying models.

Reporting abuse

Suspected misuse can be reported to abuse@archively.ai. We investigate every report.

Consequences

Violations may lead to warning, suspension, institution-level restrictions, or termination depending on severity and recurrence. For serious violations we may preserve relevant records and cooperate with lawful authorities.

Changes

We update this policy as the service evolves. Material changes are announced at least thirty days in advance on this page and emailed to institutional administrators.