Solutions
Foundations and corporate archives
Foundations, think tanks, and corporate archives hold decades of publications, recorded programs, and board records. Archively transcribes the audio, describes the material under review, and keeps restricted records under access control.
One record, end to end
One recorded program, from reel to portal.
The record below is invented for this demonstration. Follow one recording and its restricted board minutes from the source material to the published result and the provenance kept behind it.
East Harbor Municipal Archive*
Source material
A recording from the archive's 1988 program arrives with a set of board minutes from the same year. The recording has no transcript, and the minutes are restricted from the start.
System action
Archively transcribes the recording and separates each speaker. It drafts keywords and extracts names and organizations. The board minutes stay under restricted access while every AI result is captured as an immutable proposal.
Human decision
The archivist reviews field by field. E. Whitfield accepts the transcript, corrects two speaker labels, and rejects one extracted organization. Nothing is published until a person has approved it.
Published result
J. Merritt clears rights and publishes the recording to the public portal with its transcript and a durable identifier. The board minutes stay internal, visible only to the roles allowed to see them.
Provenance retained
Published versions are frozen and kept in history. Every edit is attributed to a person. The audit trail records who viewed the restricted minutes, and the records stay exportable in standard formats.
What foundations and archives need
Built for audio, access, and institutional memory.
Audio and video become a searchable record
Archively transcribes recordings and separates each speaker. Captions and keywords are drafted too. Every result is a proposal your team reviews before it is published.
TRANSCRIPTION · SPEAKER DIARIZATION · CAPTIONS
Access roles that keep board material apart
Seven archival roles, per-section permissions, and nine workflow stages separate the public archive from restricted records. What one role can see, another cannot.
ROLES · SECTION PERMISSIONS · WORKFLOW
An audit trail that answers who and when
Every edit is attributed. Audit trails record who changed each record, and when. SAML single sign-on and multi-factor authentication cover staff access.
AUDIT TRAIL · SAML SSO · MFA
A real exit, in standard formats
Records stay exportable at every stage as Dublin Core, EAD, MODS, METS with PREMIS, BagIt, and EAC-CPF. Leaving is supported by design.
DC · EAD · MODS · METS/PREMIS · BAGIT · EAC-CPF
Evaluate a real recording, publication run, or set of board records.
A working setup using your records, not a sales presentation.