Institutional digital archive platform
Catalog, describe, govern, and publish digital collections in one standards-first system. Archively uses AI to propose metadata and transcripts; staff review field by field, control release, and preserve the record of every decision.
A working setup using your records, not a sales presentation.
Human authority
Archively captures each AI output as an immutable proposal. Staff accept, revise, or reject it field by field; reviewers clear quality and rights; published versions are frozen and retained with attributed history.
OCR, transcription and speaker diarization, captions, keywords, and extracted entities arrive as a snapshot, reviewed field by field and kept separate from the human description it informs.
Accept, modify, or reject each proposed field. Word-level differences preserve what the AI suggested and what a person approved.
AI review, quality review, rights clearance, and publication stages gate release. Every edit is attributed, and published versions remain in history.
Research Notes
Each numbered note examines one question in machine-assisted archival description at length. It cites archival standards and professional guidance and identifies the author's own proposals. Every note is versioned and open to correction, with web and PDF editions.
Archively Research Note 01
A human reviewer is necessary, but not sufficient. Professional control depends on who may accept a machine proposal, what context and criteria they use, what choices they can actually make, and what evidence and correction path the institution keeps afterwards.
28 min read, 4 figures, version 1.0,
Discovery and public access
An institution-branded portal gives researchers one place to register, search, browse collections, view rich media and transcripts, and explore stories.
Faceted, full-text, and semantic search are fused in both staff and public interfaces.
View images, extracted PDF pages, streaming audio and video, transcripts, and IIIF deep-zoom material.
Mint ARKs and DOIs, then export citations in six styles.
Interoperability, integrity, control
The platform has to satisfy more than a demonstration. It has to withstand migration planning, technical review, rights review, staff turnover, and the day your institution chooses to leave.
Import CSV, EAD, MARC/MODS, or harvested OAI-PMH records. Export Dublin Core, EAD 2002 or EAD3, MODS, METS with PREMIS, BagIt, and EAC-CPF. Serve and harvest OAI-PMH, and publish through IIIF Image and Presentation APIs.
CSV · EAD · MARC/MODS · DC · METS/PREMIS · BAGIT · EAC-CPF · OAI-PMH · IIIF
Archively calculates SHA-256 checksums at upload, runs recurring fixity verification with alerts, retains published-version history, and preserves immutable AI provenance.
SHA-256 · RECURRING FIXITY · ALERTS · VERSION HISTORY · AI PROVENANCE
Seven archival roles plus an administrator, nine workflow stages, per-section permissions, audit trails, SAML SSO, and MFA keep responsibilities explicit.
ROLES · WORKFLOW · SECTION PERMISSIONS · AUDIT · SAML · MFA
Records remain exportable at every stage in standard formats. Portability is part of the architecture, built in from day one and yours to use whenever you choose.
EXPORTABLE BY DESIGN
Deployment and delivery
Choose a managed service or a dedicated environment. Every first year includes a scoped launch, so migration, configuration, training, portal setup, and production go-live are delivered work you can plan against.
The managed multi-tenant platform for institutions that want Archively to operate the infrastructure.
Annual platform subscription
A dedicated Archively-managed environment, or a customer-controlled self-hosted deployment on Linux.
Higher annual subscription, plus infrastructure and launch engagement
Archively Launch
Required in year one. Migration, configuration, training, portal setup, and production go-live.
Archively Extensions
Separately scoped. Net-new integrations, workflows, public interfaces, or vertical modules.
Committee questions
Publication is always a human decision. Each AI output is stored as an immutable proposal, staff accept, modify, or reject fields, and workflow stages gate release.
Yes. Archively imports CSV, EAD, MARC/MODS, and OAI-PMH records, which covers exports from systems like ArchivesSpace and AtoM. Migration is planned and delivered with your team through Archively Launch, so the scope is agreed before work begins.
Yes. Archively Private supports a dedicated Archively-managed environment or a customer-controlled self-hosted deployment on Linux.
Records are exportable at every stage in supported standard formats. Data portability is built into the platform.
Collections can contain multilingual and RTL content today, including Arabic transcripts. Fully localized record entry, multilingual metadata per record, and RTL-aware interfaces are in active development. If localization matters for your rollout, raise it during an evaluation so we can map it to your timeline.
Institutional evaluation
Share a representative set of scans, media, or finding aids. We configure a working setup around your metadata, workflow, review needs, and public-access goals. Your team evaluates the product on the material that matters.
Tell us what you manage, what is breaking, and what a defensible outcome would look like.
We ingest representative records and configure the relevant workflow and portal experience.
Archivists test control, directors see the public result, and IT can examine deployment, standards, integrity, and exit.
Planning range
$35,000–$75,000
Typical first-year managed engagements, including the annual platform subscription and standard Archively Launch services.
Archively Private, complex migration, and Archively Extensions are scoped separately.
A short institutional intake to start. Any file sharing comes later, under an agreement that covers it.
