Institutional digital archive platform
Your whole archive, in one place.
Catalog, describe, govern, and publish digital collections in one standards-first system. Archively uses AI to propose metadata and transcripts; staff review field by field, control release, and preserve the record of every decision.
A working setup using your records, not a sales presentation.
Human authority
The machine can suggest. Only your team can make it part of the record.
Archively captures each AI output as an immutable proposal. Staff accept, revise, or reject it field by field; reviewers clear quality and rights; published versions are frozen and retained with attributed history.
Immutable proposal
OCR, transcription and speaker diarization, captions, keywords, and extracted entities arrive as a snapshot, reviewed field by field and kept separate from the human description it informs.
Field-level judgment
Accept, modify, or reject each proposed field. Word-level differences preserve what the AI suggested and what a person approved.
Governed release
AI review, quality review, rights clearance, and publication stages gate release. Every edit is attributed, and published versions remain in history.
Discovery and public access
A public archive people can actually use.
An institution-branded portal gives researchers one place to register, search, browse collections, view rich media and transcripts, and explore stories.
Search across meaning and metadata
Faceted, full-text, and semantic search are fused in both staff and public interfaces.
Open every medium
View images, extracted PDF pages, streaming audio and video, transcripts, and IIIF deep-zoom material.
Make citation durable
Mint ARKs and DOIs, then export citations in six styles.
Interoperability, integrity, control
Defensible by design.
The platform has to satisfy more than a demonstration. It has to withstand migration planning, technical review, rights review, staff turnover, and the day your institution chooses to leave.
Standards in. Standards out.
Import CSV, EAD, MARC/MODS, or harvested OAI-PMH records. Export Dublin Core, EAD 2002 or EAD3, MODS, METS with PREMIS, BagIt, and EAC-CPF. Serve and harvest OAI-PMH, and publish through IIIF Image and Presentation APIs.
CSV · EAD · MARC/MODS · DC · METS/PREMIS · BAGIT · EAC-CPF · OAI-PMH · IIIF
Integrity you can inspect
Archively calculates SHA-256 checksums at upload, runs recurring fixity verification with alerts, retains published-version history, and preserves immutable AI provenance.
SHA-256 · RECURRING FIXITY · ALERTS · VERSION HISTORY · AI PROVENANCE
Governed access
Seven archival roles plus an administrator, nine workflow stages, per-section permissions, audit trails, SAML SSO, and MFA keep responsibilities explicit.
ROLES · WORKFLOW · SECTION PERMISSIONS · AUDIT · SAML · MFA
A real exit
Records remain exportable at every stage in standard formats. Portability is part of the architecture, built in from day one and yours to use whenever you choose.
EXPORTABLE BY DESIGN
Deployment and delivery
Choose where it runs. Launch it properly.
Choose a managed service or a dedicated environment. Every first year includes a scoped launch, so migration, configuration, training, portal setup, and production go-live are delivered work you can plan against.
Archively Cloud
The managed multi-tenant platform for institutions that want Archively to operate the infrastructure.
Annual platform subscription
Archively Private
A dedicated Archively-managed environment, or a customer-controlled self-hosted deployment on Linux.
Higher annual subscription, plus infrastructure and launch engagement
Archively Launch
Required in year one. Migration, configuration, training, portal setup, and production go-live.
Archively Extensions
Separately scoped. Net-new integrations, workflows, public interfaces, or vertical modules.
Committee questions
The questions serious evaluations should ask.
Does the AI publish description without staff review?
Publication is always a human decision. Each AI output is stored as an immutable proposal, staff accept, modify, or reject fields, and workflow stages gate release.
Can we migrate data from our current system?
Yes. Archively imports CSV, EAD, MARC/MODS, and OAI-PMH records, which covers exports from systems like ArchivesSpace and AtoM. Migration is planned and delivered with your team through Archively Launch, so the scope is agreed before work begins.
Can Archively run in our environment?
Yes. Archively Private supports a dedicated Archively-managed environment or a customer-controlled self-hosted deployment on Linux.
What happens to our records if we leave?
Records are exportable at every stage in supported standard formats. Data portability is built into the platform.
Does Archively support multilingual and right-to-left (RTL) collections?
Collections can contain multilingual and RTL content today, including Arabic transcripts. Fully localized record entry, multilingual metadata per record, and RTL-aware interfaces are in active development. If localization matters for your rollout, raise it during an evaluation so we can map it to your timeline.
Institutional evaluation
Bring your records. Get a basis for a real decision.
Share a representative set of scans, media, or finding aids. We configure a working setup around your metadata, workflow, review needs, and public-access goals. Your team evaluates the product on the material that matters.
Send context
Tell us what you manage, what is breaking, and what a defensible outcome would look like.
We build the evaluation
We ingest representative records and configure the relevant workflow and portal experience.
Your committee reviews evidence
Archivists test control, directors see the public result, and IT can examine deployment, standards, integrity, and exit.
Planning range
$35,000–$75,000
Typical first-year managed engagements, including the annual platform subscription and standard Archively Launch services.
Archively Private, complex migration, and Archively Extensions are scoped separately.
A short institutional intake to start. Any file sharing comes later, under an agreement that covers it.