A complete platform, not a collection of add-ons.
Archively.AI bundles cataloging, digital asset management, AI description, and publishing into one product — without the legacy baggage.
AI that drafts, never decides.
Every automated result is a proposal the curator can accept, edit, or reject — with full change history preserved across the AI, review, and published layers.
OCR for images and PDFs
Layout-aware OCR falls back to AWS Textract for scanned pages, with word-level confidence and in-place correction.
Audio & video transcription
gpt-4o-transcribe with word timings and sentence segmentation. Edit captions in a dedicated proofreader view.
Entity extraction
Named people, organizations, places, and dates are extracted, linked to authority records, and ready for review.
Summaries & tags
Draft abstracts and suggested tags generated per item, with full track-changes over every AI suggestion.
Structure detection
Chapters, sections, and topics with page ranges for long documents — the bones of a finding aid, auto-drafted.
Custom prompts
Run your own prompts over OCR text for specialised metadata (provenance notes, condition, subject classification).
Seven modules, all standards-aligned.
Every module is tenant-scoped, track-changes enabled, and exposes the same high-quality search and detail UX.
Items
ISAD(G)-shaped records with title, dates, extent, scope, and custodial history.
Fonds
Hierarchical arrangement with series and sub-series, ready for EAD export.
People
Authority records for creators, subjects, and contributors.
Organizations
Corporate bodies with relationships and institutional history.
Accessions
Acquisition records from receipt through processing.
Subjects
Topical access with thesaurus-aware subject headings.
Events
Contextual events, exhibitions, and timelines.
The working surface for every record.
AI-drafted fields sit alongside the source asset. A persistent track-changes bar tracks unsaved edits across tabs, and publish locks an immutable snapshot for citation.
Four steps, one audit trail.
Upload, describe, review, publish. Every transition is logged with agent, timestamp, and before/after metadata.
One file detail. Six AI extractions.
Images, PDFs, audio, video, Office docs, and data — each gets the right viewer and the right pipeline. Caption, keywords, transcript, entities, locations, and sentiment land as a dual AI / Reviewed pair, with per-field accept / reject.
Crop, deskew, caption — all in the catalog.
Six preset crop bounds visible at once, slider-driven adjustments, before / after compare, AI object detection, and an AI archival caption — without round-tripping to Photoshop. Export PNG, JPEG, or WebP.
The blog your archive always wanted.
A Notion-style block editor with nine entity-aware blocks — heading, paragraph, quote, image, item card, entity series, external link, divider, and 2-4 column rows. Track changes included. Publish freezes a snapshot to a citable URL.
One deployment. A branded portal per tenant.
Each tenant lives at its own subdomain with a templated hero, accent colour, logo / dark logo / favicon / hero slots, accent + secondary colour pickers, and four feature flags. Public search across items, collections, and stories.
Four editions. Live usage. Soft landings.
Free, Standard, Pro, and Enterprise — each with metered storage, items, files, users, and AI credits. The platform shows usage live, fires notifications at 80 / 95 / 100%, and offers a one-click in-app upgrade. A five-state lifecycle guarantees reactivation is always possible.
Boring infrastructure, done right.
The parts of archive software you notice only when they break.
Multi-tenant isolation
One deployment, many institutions. Storage, users, roles, and themes are isolated per tenant.
Role-based permissions
Roles, permissions, and approval workflow are first-class — not bolted on.
Server-side search
Facets, filters, sort, and paging across every module — built for collections in the millions.
Track changes everywhere
Pristine vs dirty vs published on all editable records, with inline diffs and a floating save bar.
Background processing
Long-running AI work runs as sequential jobs so curators never wait on uploads.
Import pipeline
Bring in existing catalogs via configurable field-mapping sources.
Want to see the whole list?
The full feature breakdown — plus roadmap and what's coming next — lives in our product docs.