Solutions
University special collections and research archives
Special collections carry a digitization backlog, aging finding aid tools, and grant clocks that will not wait. Archively describes the material with AI proposals your archivists approve before anything is published.
One record, end to end
One oral history, from accession to portal.
The record below is invented for this demonstration. Follow one accession from its source material to the published result and the provenance kept behind it.
East Harbor Municipal Archive*
Source material
A faculty papers accession arrives at special collections. Inside is the Miriam Cole oral history, recorded in 1988 on a single audio reel, with a typed index card and no transcript.
System action
Archively transcribes the recording and separates each speaker. It drafts keywords and pulls out names, places, and subjects. Each result arrives as an immutable proposal, not a silent edit to the record.
Human decision
The archivist reviews field by field. Word-level differences show what the AI wrote and what a person approved. E. Whitfield accepts the transcript, changes two subject terms against LCSH, and rejects one misread name.
Published result
J. Merritt clears rights and publishes to the institution portal. The oral history now sits in the finding aid with its transcript, a durable identifier, and citation export. Researchers can search and cite it.
Provenance retained
The published version is frozen and kept in history. The AI proposal stays immutable beside the human record, so anyone can see who decided what. A SHA-256 checksum and recurring fixity checks protect the audio file.
What special collections need
Built for description that has to hold up.
Finding aids that export as EAD
Describe across the archival hierarchy, from fonds to item. Render the finding aid from the catalog itself, and export it as EAD 2002 or EAD3 when a consortium or aggregator asks.
EAD 2002 · EAD3 · MODS · DUBLIN CORE
Harvestable by aggregators
A full OAI-PMH endpoint serves your records to aggregators and harvests from other repositories. Durable ARK and DOI identifiers travel with every published record.
OAI-PMH SERVE + HARVEST · ARK · DOI
Search that finds the connection
Faceted, full-text, and semantic search work together in the staff workspace and the public portal. A researcher who finds one item can follow people, organizations, and subjects to the rest.
FACETED · FULL-TEXT · SEMANTIC
Access your IT will approve
SAML single sign-on and multi-factor authentication cover staff access. Seven archival roles, per-section permissions, and audit trails keep responsibilities explicit.
SAML SSO · MFA · ROLES · AUDIT
Evaluate a real finding aid, scan set, or oral history collection.
A working setup using your records, not a sales presentation.