Platform overview
One system for the life of a record.
Archively is one system for institutional collections. Staff catalog and review records, AI proposes descriptions your team approves, and researchers reach the published result on one branded portal.
The record lifecycle
The AI proposes. Your team decides.
A record moves through the same stages every time. Material comes in, the AI proposes a description, your team reviews it, rights are cleared, and the record publishes with its history kept.
Ingest the material
Register incoming material as an accession. Archively stores images, PDFs, audio, and video, and transcodes media so it can be viewed.
ACCESSIONS · IMAGES · PDF · AUDIO · VIDEO
The AI proposes
OCR, transcription, speaker diarization, captions, keywords, and extracted entities arrive as one immutable snapshot, not as silent edits.
OCR · TRANSCRIPTION · DIARIZATION · CAPTIONS · ENTITIES
Your team reviews
Staff accept, modify, or reject each field. Word-level diffs keep what the AI proposed beside what a person approved.
ACCEPT · MODIFY · REJECT · WORD-LEVEL DIFF
Rights are cleared
A rights reviewer clears access and reuse. The role pipeline runs AI review, quality review, rights clearance, then publish.
AI REVIEW → QUALITY → RIGHTS → PUBLISH
Publish and keep the history
The record goes to the public portal. Published versions are frozen, edits stay attributed, and the history is kept.
FROZEN VERSIONS · ATTRIBUTED HISTORY · PUBLIC PORTAL
Four capabilities
One record of authority, four ways to work with it.
Cataloging and hierarchy
Seven linked modules over a full fonds to item hierarchy, with controlled vocabularies and accession tracking.
AI review
The immutable AI snapshot, field-level accept, modify, or reject, and the role pipeline that gates release.
Public portals
A branded portal on Archively's domain where researchers register, search, and view media with transcripts.
Standards and APIs
Imports, standards-based exports, OAI-PMH, IIIF, and a documented REST API.
See the workflow on records your team already understands.
A working setup using your records, not a sales presentation.